NOTE: TO BE CONSIDERED FOR THIS VACACNCY, ALL APPLICANTS MUST APPLY ONLINE AT EXTERNAL LINK PROVIDED
Bachelor’s degree in accounting, finance, public administration, business administration, or a related field and four years progressively responsible professional and/or managerial experience or any equivalent combination of related training and experience. Experience must include two years supervision. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.
SKILLS TESTING REQUIRED – Only applicants who meet the minimum qualifications and submit the required skills testing scores will be referred to the next step in the recruitment for this position.
This position requires a passing score on the following four County’s skills assessment tests: Typing Test – 35 correct wpm, Microsoft Excel, Microsoft Microsoft Word, and Attention to Detail with a minimum score of moderate knowledge. The assessment tests can be taken in person or online/remotely through the CareerSource North Central Florida. The applicant must contact CareerSource North Central Florida at assessment@careersourcencfl.com to arrange testing.
Passing scores must be received by the Human Resources Office via email atachr@alachuacounty.usno later than five business days after the posting closes. CareerSource North Central Florida is not responsible for submitting test scores to the Alachua County Human Resources Office. All scores are valid only for a period of 2 years from the date of testing.
Successful completion of all applicable background checks pre-hire and ongoing are required
Position Summary:
This is highly responsible administrative work developing and implementing financial and operational strategies, policies, and procedures. Work involves responsibility for a variety of assigned projects and functional areas related to fiscal services within a County Department.
An employee assigned to this classification plans, organizes, manages, and directs the functions performed by the administrative support services staff.
Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observations of results obtained.
Examples of Duties:
ESSENTIAL JOB FUNCTIONS
This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.
Advocates building organizational culture through aligning decisions with core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.
Develops, implements, and manages the daily and long-term operations of fiscal services pertaining to the budgeting, finance, procurement, communications, personnel and payroll functions for the assigned offices and/or departments.
Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules, issuing instructions and assigning duties, reviewing work, recommending personnel actions, conducting performance reviews, and conducting departmental training and orientation.
Develops, implements and administers financial and operational policies and procedures.
Serves as primary liaison to the Department of Finance and Accounting, Office of Management and Budget, Procurement Office, and Human Resources Department and ensures that issues are coordinated on a timely basis with staff on all finance, budget, procurement, and personnel related matters.
Serves as the financial liaison for the department during officially declared County emergencies; establishes a system for accurately tracking expenditures for declared emergencies, including assuring completion of required paperwork.
Develops and formulates planning strategies to efficiently and effectively provide for fiscal services to all departmental operations.
Develops, coordinates, and administers all activities related to budget preparation to include budget presentations.
Monitors expenditure/procurement activities for adherence to applicable policy/procedure.
Develops, implements, and manages the automated accounting system, including providing for the appropriate internal controls.
Reviews all federal, state, and local laws, contracts, agreements and regulations governing local government budgets to ensure compliance.
Coordinates projects and activities with various city, state, and federal agencies.
Develops, implements, and administers the fee structures adopted for the department by the Board of County Commissioners.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge and understanding of standard operating procedures, financial requirements for all types of governmental funds, personnel regulations and procurement policies applicable to local governments.
Thorough knowledge of principles and practices of organizational administration and management, budgeting, accounting, and human resource management.
Ability to understand and ensure compliance with County Personnel Regulations, County Procurement Policy and County Standard Operating Procedures.
Ability to analyze emergency situations quickly and accurately and respond with an appropriate course of action.
Ability to develop, supervise, organize and counsel staff, including the ability to effectively appraise employees’ performance and propose any necessary disciplinary actions.
Ability to understand and ensure compliance with laws, rules and regulations governing all types of governmental funds.
Ability to effectively communicate, both orally and in writing; including public speaking and presentations and the preparation of written reports and memoranda.
Ability to establish and maintain effective working relationships with employees, supervisors, government agencies and the general public.
Ability to analyze and evaluate departmental programs, procedures and policies to ensure services are delivered efficiently and effectively.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is occasionally required to reach and be mobile.
Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of computer monitors.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.